Definitions
The International Conference on Nanoscience & Technology is the official host of the Conference and hereafter referred to as “Organizer”.
Venue West Conference Services has been contracted by the Organizer and is responsible for registration services and hereafter referred to as “Conference Secretariat”
The General Terms and Conditions are valid for each attendee registered for the ICN+T 2021 taking place virtually July 12 -15, 2021(hereafter referred to as “Conference”). Any person is considered an attendee. The terms and conditions are also binding for group registrations.
CONFERENCE REGISTRATION
Registration Deadlines
Early Bird Registration ends May 14, 2021 at 11:59 PM PDT
Regular Registration ends July 7, 2021 11:59pm PDT
Registration closes on July 7, 2021 11:59pm PDT
Only fully completed registration forms will be accepted. The registration fee is based on the date of the receipt of the completed online registration as well as the payment in accordance with the deadlines mentioned above. The online registration can be completed by clicking the button “Submit” at the end of the form. Should a deadline be missed, the next applicable fee will be charged automatically. Registrations are not confirmed until payment is received in full.
If the maximum attendee capacity is reached, the Organizer reserves the right to refuse any registration or close the registration site early.
Eligibility
To be eligible to register for the Conference, attendees must be at least 18 years old.
Registration Fees
All registration fees are in Canadian Dollars. The registration fee includes admission to the Scientific Sessions, the Meeting Hub and the Virtual Exhibition.
Language
The official Conference language is English.
Group Registrations
Registrations for two (2) or more attendees will be handled as a group booking. Please note that the Terms and Conditions stated in this document are applicable for each participant registered by a group. It is the group contact’s responsibility to ensure that each delegate is only registered once. Cancellations of duplicated registrations will be handled in accordance with the general cancellation policy.
Registration Confirmation / Payment Receipt
Registrations are confirmed by email when payment is received in full.
Registration Transfer
A handling fee of CAD $35 will be charged for every name change to an existing Conference registration. Attendees wishing to transfer their registration to another person, must contact the Conference Secretariat by email at ICNT-2021-secretariat@venuewest.com and provide contact details for the replacement including their registration ID that can be found on the confirmation email. Substitutions are accepted until June 28, 2021.
Certificate of Attendance
A Certificate of Attendance for regular delegates will be available after the Conference. Certificates will be issued based on actual attendance to qualifying sessions which will be monitored and recorded by the online virtual platform.
METHODS OF PAYMENT
All registration fees must be paid by credit card (VISA or MasterCard), bank transfer, or EFT (Canadian bank accounts only). Any bank charges incurred for (bank transfer fees or credit card charge backs for challenged registrations) must be paid by the sender and not the Organizer or the Conference Secretariat. Cheques will not be accepted.
Credit card is the preferred payment method and results in an instant confirmation of attendance. All transactions will appear on the credit card statement as a payment to Venue West Conference Services. Attendees who wish to pay by bank or e-transfer will receive an invoice by email. Invoices are payable within 30 days after receipt, or before the first day of the conference if the registration date is less than 30 days prior to the start of the conference.
e-transfer
Canadian bank account holders can choose to pay their registration fee by e-transfer sent to admin@venuewest.com
Bank Transfer
DESTINATION
Royal Bank of Canada
Toronto, Ontario, Canada
SWIFT CODE: ROYCCAT2
BENEFICIARY
Venue West Conference Services
PO Box 98144, Yaletown RPO
Vancouver, BC V6Z 2Z7
Canada
ACCOUNT NUMBER
Transit #: 05600
Account #: 1066174
BANK ADDRESS
Royal Bank of Canada
505 West Broadway
Vancouver, BC V5Z 1E7
Canada
IMPORTANT NOTES:
CANCELLATION POLICY
Registration Cancellations
Cancellations are permitted until June 28, 2021. Registrants will receive a full refund less a CAD $50 administrative fee. Cancellations must be submitted in writing to the Conference Secretariat no later than the above date by emailing ICNT-2021-secretariat@venuewest.com.
If payment was previously made by bank or e-transfer, the notification must include all the relevant information regarding the bank account to which a possible refund may be remitted. Registrants wishing to cancel on or after June 28, 2021, will not be eligible for a refund, however, transfer of the registration to another delegate is acceptable. See >> Registration Transfer
Cancellation of the Conference
In the event that the Conference cannot be held or is postponed due to events beyond the control of the Organizer (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the Organizer, the Conference Organizer cannot be held liable by registrants for any costs or losses incurred. Under these circumstances, the Organizer reserves the right to either retain the entire registration fee and to use it for a future Conference, or to reimburse the attendee after deducting costs already incurred for the organisation of the Conference and which could not be recovered from third parties.
VIRTUAL EVENT POLICY
Login details to the virtual platform will only be provided to attendees who have paid for their registration in full. Login details will be sent approximately one week prior to the start of the conference. Sharing of login details to the virtual platform is prohibited as is viewing by more than the registered participant. Failure to comply to the above will result in the access to the platform being denied. No refund will be issued.
It is the attendee’s responsibility to make sure their system complies with the requirements recommended by the Organizer and the Conference Secretariat and test their computers prior to the start of the virtual event. If a technical failure is the fault of the attendee, the attendee still has access to the recordings of the sessions after the conclusion of the event (refunds will not be provided).
If a technical failure is the fault of the service provider and the event is not able to be broadcasted as planned, the Organizer reserves the right to reschedule. If the attendee cannot participate in the rescheduled event live, they will be provided with a link to the recordings after conclusion, or they may request a prorated refund.
Data Protection and Sharing of Contact Details
Collection and processing of personal data will comply with the applicable data protection legislation.
The Organizer and the Conference Secretariat will only use the attendee’s personal information provided during the registration process to host, manage, and analyze attendee traffic and engagement during the virtual Conference.
During the registration process, the attendee may have chosen to withhold permission to share their data with third parties (e.g., sponsors and exhibitors), however when participating in a chat, the attendee’s profile picture and name will be shared with the audience to allow them to engage. If the attendee choses to exchange their virtual business card with another attendee, the attendee agrees to share their data. This also applies when the attendee is meeting with a sponsor or exhibitor.
Only information the attendee has chosen to share on the platform will be made available to other attendees and exhibitors who reach out to set up a meeting or message the attendee directly. The attendee can change their privacy settings anytime by accessing their profile.
Please note that all sessions may be recorded for educational purposes and will capture the presentations content alongside any live questions as well as any written questions and comments.
Code of Conduct
The Conference is committed to providing a professional, friendly, safe, and welcoming environment for all participants at this meeting, regardless of gender, sexual orientation, disability, race, ethnicity, religion, national origin or other protected class.
We expect all attendees and speakers to help ensure a safe and positive experience for everyone. Unacceptable behaviour will not be tolerated during any portion of a meeting or event.
Unacceptable behaviour includes but is not limited to:
Reporting harassment:
Report harassment and disruptive behaviours to our staff by emailing ICNT-2021-secretariat@venuewest.com
Consequences of misconduct may include: